Terms and conditions for using the Mediakit

  • Users are allowed to use photos, videos and other downloads made available by the Port of Rotterdam Authority for non-commercial purposes, in publications that contribute to a positive public perception of the port of Rotterdam.

  • Visual material included in the Mediakit may be used to draw attention to the Port of Rotterdam Authority's execution of its core responsibilities, being the sustainable development, management and operation of the port and promoting the smooth and safe handling of shipping traffic in the port area.

  • Users are allowed to use the provided material for illustrating articles, news items and other editorial content/productions dealing with the port of Rotterdam and/or the Port of Rotterdam Authority (in news outlets like e.g. newspapers and magazines).

  • It is explicitly forbidden to use the provided material for advertising purposes, promotions, commercials, merchandising or other formats/messages in the context of the direct promotion of a product or service in the interest of selling this specific product or service.

  • Users of these images have a limited right of use for the above purposes. They do not have any property rights in the context of this use. Users are not allowed to post the provided material on their own or third-party platforms, nor include it in their own or third-party databases.

  • The provided material may not be shared with third parties.

  • All copyrights and other intellectual property rights for the provided material remain with the relevant right holder or holders.

  • The provided material may not be used in an ideological and/or political context or for ideological and/or political purposes.

  • With any use of one or more examples of the provided material, users are obliged to state the name of the photographer/copyright holder as it accompanies the material in the photo gallery. If the photo gallery does not list a name for the material, please include the Port of Rotterdam Authority as right holder.

  • Users are not allowed to change or process photos and audio-visual material shared via the Mediakit to any extent other than a maximum 10% crop of the image. This means that a photograph may be reduced in size by no more than 10%. In no case may a photo be altered in such a way that it significantly affects the subject of the overall image. Examples of disallowed crops include: zooming in or isolating individuals, objects or architecture, or parts thereof.

  • In the case of audio-visual material, users are allowed to use isolated fragments of a longer clip, provided this does not change the context of the selected fragment from what was originally intended.

  • Users who plan to use the provided material for purposes not set out in this document are required to request the right holder’s explicit permission beforehand. To this end, please contact the photographer who holds the relevant copyright. You can find the contact details of photographers who frequently collaborate with the Port of Rotterdam Authority at the bottom of this page.

  • In cases where the Port of Rotterdam Authority holds the rights to the provided material, users need to request the Port of Rotterdam Authority’s permission beforehand via the contact form at the bottom of this page.

  • Users are liable for any third-party claims made in connection with copyright, portrait rights, intellectual property rights, violations of privacy and/or other forms of damages ensuing from any form of incorrect and/or unauthorised use of the provided images. The Port of Rotterdam Authority is not liable for such damages, nor is it a party to such situations or their possible settlement.

  • The Port of Rotterdam Authority is allowed to remove materials from the Mediakit without prior notification. Users immediately lose their right to use these materials as of the time of the materials’ removal. This means that Mediakit users are required to stop using and/or sharing/publishing the removed materials as soon as possible. Images or videos may not be reused or repurposed, in other words, after being removed from the Mediakit website.

  • The Port of Rotterdam Authority is not liable for any damages ensuing from possible damage caused to users’ computer systems by downloading and/or using materials made available via the Mediakit.

Frequently Asked Questions

What is the Port of Rotterdam Authority Mediakit?

The Mediakit is an online platform that is developed and managed by the Port of Rotterdam Authority. We use this platform to make photos, videos and downloads available to third parties for specific applications.

What’s the purpose of the Mediakit?

The Mediakit was set up to make photographs, video clips and other materials available to third parties for inclusion in communications that show the port of Rotterdam in a positive light.

Is the Mediakit similar to a stock footage library?

No. While the Port of Rotterdam Authority’s Mediakit offers a collection of material that can be selected and downloaded by third-party users, it is not a stock footage library as such. The Port of Rotterdam Authority does not sell or licence any of the images presented on this website.

Am I required to pay for the use of materials offered via the Mediakit?

No. You may use materials offered via the Mediakit free of charge, provided you honour the relevant terms and conditions. If you intend to use materials in a way that deviates from these terms and conditions, or if you have any questions about specific forms of use, please contact the photographer/videographer/right holder beforehand. In some cases, you may agree on a fee for your intended use. The Port of Rotterdam Authority is not a party to these transactions.

Am I allowed to share materials from the Mediakit with third parties or distribute them?

No: this is not permitted. By downloading materials from the Mediakit, you agree to use them according to the terms and conditions set by the Port of Rotterdam Authority. You are not allowed to transfer the right to use these materials to third parties.

What is meant by the direct promotion of a product or service?

This phrase is understood to mean commercials, advertisements, promotions and other communications undertaken in the interest of selling a specific product or service.

What is the difference between authorised promotional use, the direct promotion of a product or service and merchandising?

Authorised promotional use includes, for example, the inclusion of a photo from the Mediakit in an article about the port of Rotterdam or a core responsibility of the Port of Rotterdam Authority.
Users are not allowed to use a photo from the Mediakit in an advertisement, advertorial, commercial or project brochure that is intended to sell or promote a specific product or service.
Unauthorised merchandising includes, for example, the inclusion of a photo from the Mediakit on a product (e.g. a t-shirt or mug) that can be freely bought or sold.

What should I do if I would like to use materials from the Mediakit for purposes other than those set out in the terms and conditions?

In this case, you need to contact the photographer/videographer/right holder yourself. The relevant maker/right holder is specified for all photo and audio-visual content published on the Mediakit webpage. Please contact this individual to consult about possible alternative use of the photo or video content in question – in some cases, for a specified fee. The Port of Rotterdam Authority is not a party to these transactions.

I am a photographer/videographer and have discovered that my material has not been attributed or incorrectly credited to me on the Mediakit website. What should I do?

We do everything in our power to ensure that photographers/videographers/right holders are correctly listed on our website. If you believe this listing contains errors, please use the contact form at the bottom of this page to notify us. We strive to correct possible errors or incomplete information as soon as possible.

Where do I find the name of the photographer/videographer/right holder whom I need to credit when publishing material from the Mediakit?

The name of the photographer/videographer/right holder of a specific photo or video is listed in the photo gallery.

How does it work with rights and liability in the event of incorrect/unauthorised use of the provided materials?

Both the materials shared via the Mediakit and published on the Port Authority website may be subject to specific rights. Examples include the intellectual property rights of the maker of a photograph, the portrait rights/privacy rights of a photo’s subject, the intellectual property rights of the designer of a photographed or filmed object/architectural structure, etc. The user is responsible for ensuring that the provided materials are used correctly. This use is subject to various terms and conditions, for example: guidelines for altering or cropping images and the prohibition to use images for ideological purposes or for advertising, commercials, merchandising or other formats/communications undertaken in the interest of selling a specific product or service.
In the event of incorrect and/or unauthorised use of the materials provided, the user is always directly liable for any third-party claims made in connection with copyright, portrait rights, intellectual property rights, violations of privacy and/or other forms of damages ensuing from said incorrect and/or unauthorised use. The Port of Rotterdam Authority is not liable for such damages, nor is it a party to such situations or their possible settlement.

I have a question that isn’t answered in the terms and conditions or FAQ section. What should I do?

Please submit your question by filling in the contact form at the bottom of this page. We will get back to you as soon as possible.

Contact

Do you have a question or comment regarding copyright or terms and conditions?
Please contact:

Communications & External Affairs

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